Stop retyping invoices, contracts and PDFs
The invoices, contracts, forms and PDFs that arrive in your inbox are read for you, and the information goes into the system that needs it. The details are pulled out, checked, and filed where they belong. Anything the reading is unsure about goes to a person for a two-second check instead of being guessed.
What problem this solves
“Someone on our team retypes numbers off PDFs for fifteen hours a week, and they still make mistakes.”
Somebody on the team retypes numbers off PDFs. It is usually one person, it is usually most of a day each week, and they still make mistakes. That is not carelessness. Typing by hand always has an error rate, however careful the person is.
The math is simple and you can do it yourself: take the hours a week that go into typing documents and multiply by what that hour costs you. Fifteen hours a week of office time is roughly twenty-five thousand dollars a year, and the mistakes come on top of that.
Businesses in this area care less about price than about time saved, for a reason. It is plain office work, it does not depend on what is trendy in marketing, and the cost it removes is a salary line, not a hope nobody can prove.
Typically 80–90% of your documents handled without anyone touching them. The rest wait for a two-second check by a person.
Market contextBusinesses here care less about price than about time saved, and the math is simple: 15 hours a week of office work is roughly $25,000 a year. It is also plain back-office work that does not depend on what is trendy in marketing.
What happens, step by step
- 01Document arrives
- 02Read the key details
- 03Check them for mistakes
- 04A person reviews if unsure
- 05Sent to your system
Who this is for
Legal, accounting, logistics and insurance: the fields where documents are the work itself, and where volume is steady enough that typing them has been someone's job for years.
It suits any company handling more than a few dozen documents a week in a repeating format. Below that, checking takes more attention than the typing it saves. Above it, the case makes itself.
It is a poor fit for one-off documents where every one is different. The value comes from the same kind of document arriving again and again, not from clever reading.
- Sectors
- Legal · Accounting · Logistics · Insurance
- Strongest fit
- United StatesEurope
What it costs
| Size | Build | Monthly |
|---|---|---|
| Micro | Build$800–$1,600 | Monthly$200–$400/mo |
| Small business | Build$2,000–$4,000 | Monthly$500–$1,000/mo |
| Mid-market | Build$5,000–$9,000 | Monthly$1,200–$2,500/mo |
All prices are in US dollars. Work outside the agreed scope is $35–$60/hour. The cost of AI services is passed on at cost plus 20%, or you can use your own account with the AI provider.
Frequently asked questions
- What accuracy should we expect?
- Typically eighty to ninety per cent of your documents handled with nobody touching them, and the rest waiting for a check. We would rather say that honestly than promise a hundred. The setup assumes some documents will be unclear, which is why the sureness check and the review step matter so much.
- What happens to the ones it is unsure about?
- They go to a review list with the details already filled in and the original document beside them, so the person is confirming instead of typing. That is the difference between a two-second check and doing the job all over again.
- Can it handle scans and photographs?
- Yes, with one caveat: quality sets the limit. A clean PDF reads better than a photo of a crumpled invoice taken in a van. We test with your real documents while planning, not with samples.
- Where does the information end up?
- Wherever it needs to go: QuickBooks, Xero, your accounting software, a database or a spreadsheet. Reading and filing are separate steps on purpose, so changing where it lands later does not mean rebuilding how it reads.
- Is our document data used to train anything?
- No. We work with the least access needed and say so in writing in the proposal. We also keep regulated medical and financial records out of the first project on purpose. If that applies to you, tell us on the first call so we plan for it properly.
Let us do the math together: how many hours a week go into typing up documents, and what does that hour cost?
The numbers on this page come from public industry studies. They are not results from Amagenon clients. On the audit call we check them against your own numbers.
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