What it costs
Every number below is what we would actually quote. Scope drives the price, so the audit call comes first and the proposal names what is and isn't included.
Prices reviewed August 2026 · all figures in US dollars
What does the free automation audit include?
Automation audit
FreeNormally $250–$500 and fully credited against the project. Free while we build our first case studies.
- A 30–45 minute call about how the work actually flows today
- A one-page report with the three highest-value opportunities
- An estimated hours-and-dollars figure for each one
- No obligation, and the report is yours either way
What does a build cost?
Starter
$750–$1,500
1–2 weeks
One painful process, fixed once and properly.
- One automation flow, or one chatbot with up to three integrations
- Written documentation and a recorded walkthrough
- One hour of live training
- 30-day guarantee on delivered scope
Growth
$2,000–$4,000
3–5 weeks
A whole workflow, not a single step.
- Three to five connected flows, or an AI agent with a knowledge base
- One reporting dashboard
- Full documentation and two training sessions
- Weekly demo every Friday
- 30-day guarantee on delivered scope
Scale
$5,000–$9,000
6–8 weeks
An entire area, end to end — lead to client to invoice.
- Multi-system automation across the full process
- Dashboards and AI agents where they earn their place
- Full documentation, training and handover session
- Weekly demo every Friday
- 30-day guarantee on delivered scope
The three builds that land in these bands most often are Automatic client reporting with an AI written summary, Lead capture, qualification and instant response and Appointment reminders and no-show rescue.
What does it cost to keep it running?
The build is the smaller half. Automations break when a platform changes an API, and someone has to notice before you do.
Care
$300/mo
Response time: Under 24 business hours
- Monitoring and failure alerts
- Fixes when something breaks
- Up to 5 hours of minor changes
- Email and Slack support
Optimize
Most chosen$750/mo
Response time: Under 12 business hours
- Everything in Care
- Up to 15 hours a month of changes
- One new small flow per quarter
- Monthly improvement meeting
- Monthly value report — hours saved, conversations handled, leads processed
Partner
$1,500–$2,500/mo
Response time: Under 4 hours
- Everything in Optimize
- 30–40 hours a month
- Quarterly automation roadmap
- Absolute priority on your queue
- Effectively a part-time automation lead
All prices are in US dollars. Out-of-scope work is $35–$60/hour. AI usage is billed at cost plus 20%, or you bring your own API key.
Questions we get asked
Could I not just do this myself with ChatGPT or Zapier?
Possibly, we also offer advice to companies that want to implement automations on their own. What we sell is that it keeps running on its own: real data, edge cases, retries, alerts when it fails, and someone responsible when it breaks at eleven at night.
This looks expensive.
Let us price it against your own numbers rather than ours. On the audit call we work out what the process costs you per month; if the build doesn’t pay for itself in a reasonable number of weeks, we will say so. If budget is the constraint, we cut scope — not quality.
Any guarantees?
We ensure successful automations through several checkpoints: a demo every Friday, payment by milestones, and a 30-day signed guarantee.
Why you and not an agency here?
Same timezone, you talk directly to the people building it rather than an account manager, and it costs 30–60% less because of our cost structure — not because of a junior on your project.
Who owns what we build?
You do. Documentation, credentials and the workflows themselves are yours. If you ever want to run it in-house, you can.
What about our data?
We work with the minimum access needed and say so in writing in the proposal. We deliberately keep regulated clinical and financial records out of initial scope. If you are in the EU and need hosting inside the union, tell us on the first call and we will scope for it.
Find out what your process is actually costing you
A 30-minute call and a one-page report on the three highest-value automations in your business. Free while we build our first case studies.